UNDERSTAND THE PROCESS

If you never have experienced outsourcing your accounting then you must clearly understand how this process works, because if you didn't understand it clearly it may lead to any or many disappointments once you've outsourced it.

Let us get a full understanding of the process here. Outsourcing works in different ways, different companies adopt different approaches. However basis concept is same in all methods. In simplest form, businesses who outsource send their source documents to service provider. Source documents include invoices, bills, vouchers, bank statements, credit card statements, sales records and similar basic documents. Sending is possible in three different ways, explained below. Your provider would do all accounting work for you and you get updated accounts. See below for more details.

RELATED LINKS

This page mainly explains outsourced accounting and bookkeeping, however we offer many other services as well, their are more specialized so you may like to send us query if you want to know about how we provide other services like business consultancy and tax management. Below are some useful links.

ITS YOU WHO DECIDES HOW IT WORKS, WE GIVE YOU OPTIONS FOR YOUR CONVENIENCE

The process of outsourcing bookkeeping is not only simple and convenient, its also cost-effective.

 

 

 

Outsourcing Option 1 : Server Based Bookkeeping

 

 

Scan Bookkeeping Data  

 

Bookkeeping Software     download updated books  
Provide us the source documents We will update your books Updated books are ready for you

Scan all the source documents (invoices) and upload to our secure server, email us OR send us through FAX

Before the next day your books will be updated by our respondents. We ask you to provide us a copy of your books and work on the software of your choice including QuickBooks, Peachtree, Quicken, MyOB, Creative Solutions etc

After completing work on the software, we will provide you updated books on our secure server. You come to office the next day and find the updated books from our server and download it to your computer!

 

 

 

 

Outsourcing Option 2 : Remote Desktop Based Bookkeeping

 

 

Scan Bookkeeping Data     Bookkeeping Software     download updated books  
Provide us the source documents We connect to your accounting system through secure internet connections We will put entries in the Books and sign-out
Scan all the source documents (invoices) and upload to our secure server, email us OR send us through FAX

We will connect to your accounting system in your computer by a remote desktop access service e.g., VNC, Remote Desktop Connection etc

The next day when you reach office you will find that books have been updated on your computer!

 

 

 

 

Outsourcing Option 3 : Hosted / Online Based Bookkeeping

 

 

Scan Bookkeeping Data     Bookkeeping Software     download updated books  
Provide us the source documents We Use the Online Accounting Software We Update the Books and logout
Scan all the source documents (invoices) and upload to our secure server, email us OR send us through FAX.

Our Bookkeeper logs in to Online Accounting Software (eg quickbooksonline.com) and update the books.

You login to the online accounting software via internet whenever you need - 24x7 - and see the updated books.

 

 

 

 

ANALYZE AND DECIDE WHICH IS BEST FOR YOU

Outsourced Bookkeeping Process Options

Feature Server Based Remote Access Online Based
Data location Our Data Center Your Desktop PC Accounting Software Provider
Data security Secure data encryption Secure data encryption Secure data encryption
Data access by client Download data file from server On your own computer Data cant be downloaded/ view online
Data access by you Login to Online Doc. Management System By Logging in
to your PC
Login to Accounting Software Provider
Software Functionality Full Full Limited
Hardware Required PC, Scanner/Fax PC, Scanner/Fax Scanner/Fax
Ease of Use Medium High Low
Data Backup Manual Manual Not Possible
Avg. hourly transactions 25 22 20
Monthly Platform cost NIL NIL $25-$50
Ideal For Dial-up Internet Users All users with PC and faster connectivity Users Without
own PC

OUTSOURCING BRINGS EASINESS

Process is simple & convenient because:

  • No hassle in identifying transactions from documents.

  • You may choose to send source documents daily or weekly.

  • All you've to do is to put documents in fax and they'll be sent automatically.

  • It wont cost you at all, because we provide a toll-free fax number.

  • You may choose to scan the documents if its more convenient for you.

  • You can use an auto-scanner which scans multiple pages automatically.

  • You do not have to pay any overtime if work load increases.

  • We retain copies of your source documents upto 1 year, so you save cost of data backup.

  • You get updated books and all reports you need at the very next day.

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