UNDERSTAND THE PROCESS
If you never have experienced outsourcing your accounting then you must clearly understand how this process works, because if you didn't understand it clearly it may lead to any or many disappointments once you've outsourced it.
Let us get a full understanding of the process here. Outsourcing works in different ways, different companies adopt different approaches. However basis concept is same in all methods. In simplest form, businesses who outsource send their source documents to service provider. Source documents include invoices, bills, vouchers, bank statements, credit card statements, sales records and similar basic documents. Sending is possible in three different ways, explained below. Your provider would do all accounting work for you and you get updated accounts. See below for more details.
RELATED LINKS
This page mainly explains outsourced accounting and bookkeeping, however we offer many other services as well, their are more specialized so you may like to send us query if you want to know about how we provide other services like business consultancy and tax management. Below are some useful links.
ITS YOU WHO DECIDES HOW IT WORKS, WE GIVE YOU OPTIONS FOR YOUR CONVENIENCE
The process of outsourcing bookkeeping is not only simple and convenient, its also cost-effective.
Outsourcing Option 1 : Server Based Bookkeeping
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| Provide us the source documents | We will update your books | Updated books are ready for you | ||||||
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Scan all the source documents (invoices) and upload to our secure server, email us OR send us through FAX |
Before the next day your books will be updated by our respondents. We ask you to provide us a copy of your books and work on the software of your choice including QuickBooks, Peachtree, Quicken, MyOB, Creative Solutions etc |
After completing work on the software, we will provide you updated books on our secure server. You come to office the next day and find the updated books from our server and download it to your computer! |
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Outsourcing Option 2 : Remote Desktop Based Bookkeeping
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| Provide us the source documents | We connect to your accounting system through secure internet connections | We will put entries in the Books and sign-out | ||||||
| Scan all the source documents (invoices) and upload to our secure server, email us OR send us through FAX |
We will connect to your accounting system in your computer by a remote desktop access service e.g., VNC, Remote Desktop Connection etc |
The next day when you reach office you will find that books have been updated on your computer! |
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Outsourcing Option 3 : Hosted / Online Based Bookkeeping
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| Provide us the source documents | We Use the Online Accounting Software | We Update the Books and logout | ||||||
| Scan all the source documents (invoices) and upload to our secure server, email us OR send us through FAX. |
Our Bookkeeper logs in to Online Accounting Software (eg quickbooksonline.com) and update the books. |
You login to the online accounting software via internet whenever you need - 24x7 - and see the updated books. |
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ANALYZE AND DECIDE WHICH IS BEST FOR YOU
Outsourced Bookkeeping Process Options |
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| Feature | Server Based | Remote Access | Online Based |
| Data location | Our Data Center | Your Desktop PC | Accounting Software Provider |
| Data security | Secure data encryption | Secure data encryption | Secure data encryption |
| Data access by client | Download data file from server | On your own computer | Data cant be downloaded/ view online |
| Data access by you | Login to Online Doc. Management System | By Logging in to your PC |
Login to Accounting Software Provider |
| Software Functionality | Full | Full | Limited |
| Hardware Required | PC, Scanner/Fax | PC, Scanner/Fax | Scanner/Fax |
| Ease of Use | Medium | High | Low |
| Data Backup | Manual | Manual | Not Possible |
| Avg. hourly transactions | 25 | 22 | 20 |
| Monthly Platform cost | NIL | NIL | $25-$50 |
| Ideal For | Dial-up Internet Users | All users with PC and faster connectivity | Users Without own PC |
OUTSOURCING BRINGS EASINESS
Process is simple & convenient because:
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No hassle in identifying transactions from documents.
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You may choose to send source documents daily or weekly.
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All you've to do is to put documents in fax and they'll be sent automatically.
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It wont cost you at all, because we provide a toll-free fax number.
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You may choose to scan the documents if its more convenient for you.
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You can use an auto-scanner which scans multiple pages automatically.
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You do not have to pay any overtime if work load increases.
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We retain copies of your source documents upto 1 year, so you save cost of data backup.
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You get updated books and all reports you need at the very next day.
